This Facility Plan is being developed with the following concepts in mind:
1. Prepare a “road map” of projects to use as a basis for generating a financial plan and an execution strategy that will be presented to the Church Board and congregation
2. The Plan will consist of an orchestrated list of projects, arranged in a logical and thoughtful manner:
3. The Plan will be designed to ensure that the projects are accomplished in a sequential manner such that no work needs to be redone, or such that the projects will not interfere with the execution on any other project.
4. The Plan will also be prepared so that the work will be accomplished and all repairs that affect the physical grounds of the church will be in a state of good repair for the celebration of the church’s 150th year anniversary in 2017.
Process: The plan is being developed in the following manner:
1. Collect requirements: Develop a list of all things that need to be accomplished. Sources for requirements are trustee knowledge, review of previous files, studies, reports, and inputs from the pastor, elders, trustees, congregation members, and contractors.
2. Review other pertinent factors such as church growth plans, historical requirements, construction requirements beyond the scope of the church, risk of action or inaction, financial constraints, and/or other issues that may impact the development and execution of the plans.
3. Compile the requirements and factors and develop a logical draft plan of execution based upon the knowledge at hand.
4. Present the draft plan for review and comment by the trustees, pastor, elders, and the congregation (in that order).
5. Review the replies; make changes or adjustments as required to develop a final document.
6. Develop a final document and present to the Church Board for approval revision, and direction.
Part 1 – Requirements and Forecasting
Based on discussions amongst the Trustees, Elders, Board members, Pastor, Official Board meetings, review of trustee files and documentation, and general observation of the physical and operational facilities of Hebron Christian Church, the following list of projects was developed (in no particular order):
Repair concrete walkway on east side of church
Replace Roof – Family Life Center
Install storm water drainage around church perimeter
Parsonage Electric System repairs
Parsonage Front Porch repairs
Parsonage heating system repairs and installation of central air conditioning
Repair Fellowship Hall floor
Repair Sanctuary Ceiling
Sanctuary Expansion
Church Handicapped restroom
Repair Church Roof
Repair Sanctuary Stained Glass Windows
Repair Sanctuary West Entrance
Repair Sanctuary window sills & frames
The intent, scope, and estimated cost of these projects are attached.
Part 2 – Analysis
The first step of the analysis process was to determine the importance of each project with respect to several factors: need for the project, impact to the safety of the facilities, risk assessment based on performing or not performing the work, usefulness of the project to the congregation, and cost to complete the project.
The next step was to review the predecessors and successors of each of these projects and determine whether there was a logical order in which the projects should be accomplished. The desire is that the execution of one project should lead to the next project, and to insure that the execution of a project did not then increase the cost or scope of the subsequent projects.
The third step was to then take these ideas and develop a first draft of the plan. The thought process is that once the generic concepts are molded into a more specific plan, then the plan can discussed, reviewed, and modified, with each successive draft and revision resulting in a more refined plan, that ultimately will be endorsed and funded by the congregation.
Part 3 – Plan Development
Discussion and review of the projects and their impacts to one another led to a thought process that grouped the projects into two broad categories, contingent and non-contingent projects. Contingent projects are sequentially related to each other in a logical manner, for instance ceiling repainting occurs after the leak is fixed above the ceiling, or subsurface drainage is installed in the parking area before the parking lot is paved. Non-contingent projects have no or few related projects.
The next step of that process was to align the projects according to all factors that were previously discussed (need, impact, risk, and usefulness), factor in the contingencies that exist, and develop the plan. The plan is sequentially laid out in the table below and diagrammatically laid out on the attachment. The attachment reflects the relationships that existing between the projects (shown by arrows) and project rank is reflected from top to bottom.
The cost estimates listed are very rough, order of magnitude figures, provided so the reader can understand the scope and impact of the project. Formal, competitive estimates will be collected and reviewed once the plan is approved for action.
| Priority | Title | Ranking Discussion | Est. Cost |
| 1 | Repair Sanctuary Roof | Many leaks have occurred, failure to repair could result in extreme cost, physical impact, and loss of use of sanctuary | $3,000 |
| 2 | Repair Family Life Center Roof | Existing roof is 30 years old, small leaks have been reported, failure to repair could result in extreme cost, physical impact, and loss of income from not being able to rent the facility | $11,000 |
| 3 | Storm Sewer and drainage improvements | Storm water and runoff sits in the grassy area north of the church, and storm water also infiltrates the basement of the church. Resolution of the storm water issue may also help resolve the issues with the Sanctuary west entrance and the Parsonage entrance. The importance of this project is driven by fact that subsurface repairs need to be accomplished before other ground level repairs are undertaken. Execution of this project should occur after the Sanctuary roof repairs are completed, such that the roofing scaffolds/jacks do not impact the drain lines and such that the drain line ruts do not impact the scaffolds and jacks. Execution of this project ahead of adding an ADA accessible restroom in the church basement could also result in an overall lower cost for all projects collectively. | $25,000 |
| 4 | ADA accessible restroom | This project is essential for the congregation. People who need ADA facilities have no acceptable options at our church. Suggested location for this facility is the area directly southeast of the elevator on the basement level. Items stored in that area would need to be relocated. | $6,000 |
| 5 | Repair/upgrade of concrete sidewalks and installation of ADA compliant ramps | Safe access to/from the parking areas to the elevator lobby for mobility impaired people is essential. This project would also resolve safety issues from broken/uneven sidewalks around the church and grounds. Inclusion of the sidewalk on the west side of the Parsonage would also allow funding for that portion of the project to be shared with the Village of Hebron. Execution of this project would occur after execution of the storm drain and ADA restroom projects. | $6,000 |
The first five projects are essential for providing a safe, comfortable, and accessible campus for congregation members, visitors, and friends.
Beyond the first five projects the relative need for each project is diminished. Each project should be accomplished but the need is not as critical as the first five. The projects are listed in priority order below:
| Priority | Title | Ranking Discussion | Est. Cost |
| 6 | Repair and Paint Sanctuary Ceiling | As a follow-on to the roof repairs, the ceiling can be repaired and painted to return it to a presentable condition | $5,000 |
| 7 | Repair Stained Glass windows | Existing 15 stained glass windows are sagging and in some instances warping their frames. Repairs have been made to the worst 2 or three windows but all need to be reworked by experts familiar with such items | $7,500 |
| 8 | Repair sanctuary window frames | Existing windows are set into church building stone frames, and were never covered with vinyl or aluminum sash wrap. Water pools on the bottom sill and therefore wears the paint and rots the wood. The sills and windows are in desperate need of maintenance or repair. | $2,000 |
| 9 | Repair west entrance and Parsonage porch | Existing porch surfaces are pitting, uneven, and in bad shape. The surface has been patched several times but the patches are wearing thin or not covering the entire area of damage. The foundation of the porch is “pulling away” from the house foundation which could lead to further damage of either or both. The porch foundations also support the (substantial) porch roofs, so repairs need to be significant and not just cosmetic. | TBD |
| 10 | Pave East parking lot | Existing parking lot is fair, but with the renovations to the sidewalks and accessible entrances, the parking lot is the last piece required to ease access for mobility impaired people. | $35,000 |
| 11 | Replace Sanctuary Roof | Since satisfactory repairs were made earlier, the immediate needs were resolved. Long term a new roof (possibly metal?) is still a valid requirement to ensure a safe and secure facility is maintained. | $30,000 (shingles) $55,000 (metal) |
| 12 | Repair Fellowship Hall floor | Existing floor has numerous broken tiles, holes in tiles especially near the men’s restroom entrance, and is in fair-to-poor condition | $8,000 |
| 13 | Upgrade parsonage electric system | Existing system is very old, “knob-and-tube” style distribution. Panels cannot be expanded without being brought to modern standards. Distribution panels are fuse style as opposed to circuit breakers. Several electricians have been consulted to perform small jobs and have refused because they were not willing to partially repair the system without full-fledged repairs of the system. | $8,000 |
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14 | Upgrade parsonage HVAC system | Existing system is a hot water baseboard radiator system (which is in fair shape) but with no central air distribution or central cooling. Since there is no central air system, then there is also no central filtration system. The only cooling system is a “window” unit in the living room, which is poor for a couple and unacceptable for a larger family or group. Expect that the hot water boiler could be used to serve the heating needs of the house through the central air system when converted from baseboard heat to forced air with the addition of a coil and valve system. | $15,000 |
15 | Landscaping grounds | Once all exterior repairs are made, then one significant effort should be made to repair the grounds and provide grass and plantings to make the exterior safe and enjoyable. | TBD |
16 | Sanctuary Expansion | The requirements and specific needs for this project are driven by the number of active members of the church, which is sadly decreasing rather than increasing at this time. To base repair and construction plans around these concepts would result in the delay of necessary repairs, which is not in the best interest of the church. | TBD |
